VenueFlow

How it works

Five steps, start to finish. The whole thing runs on your phone, and the acts you book never have to make an account.

Bring the calendar you already have

Point it at the spreadsheet, the doc, or the Google Calendar you keep your bookings in, and it reads them out — one-off shows and standing nights alike, so “open mic every Tuesday” arrives as every Tuesday rather than as one line you have to copy fifty times.

You see every show before any of it goes public. Adding a night by hand takes about as long as writing it on the whiteboard did.

Put your shows on your own website

One line of HTML in your site, once. Your upcoming shows appear there and stay current on their own, in your site’s colours and type — nothing to configure, nothing to match by hand, nothing to update again on a Sunday night.

If you want acts to be able to ask for a date, a “request to play” form sits beside the listing, and what they send lands in one place instead of four inboxes.

Offer the night

Write the date, the times and the money once, and send the act a link. That’s the whole offer. No account for them, no app to download, nothing to sign up for — they get a page with your name on it and two buttons.

They answer, and the night books itself

They accept and it is done: on your calendar, on your website, and in your Google Calendar if you use one — without you opening the app. You get told it happened.

They decline and you get the reason instead of silence, with the date free again the same second.

Know what you owe, before they ask

Every confirmed night carries what you agreed to pay and the terms you agreed it under, in the words you wrote them in. Mark a night paid when you pay it, and what’s still outstanding is one number rather than a memory and a shoebox.

Three things it will not let happen

Two acts on the same stage

Every way a show can get onto your calendar runs through the same check — imported, offered, or typed in at the bar on a Friday. A night held for one band cannot quietly be given to another. When the times are too vague to be certain, it asks you rather than guessing, and remembers what you said.

Something going public before you’ve seen it

An import lands where only you can see it, and goes live when you say so. One button undoes the whole thing if you have just published your grandma’s birthday as a gig.

A request falling through a crack

Acts asking for a date, offers answered, anything waiting on a decision from you — all of it lands in one list, and stays there until you deal with it.

New venues are invite-only while we’re in beta — we’re onboarding one at a time, so tell us about your room and we’ll get back to you.